Day of Event Coordinator at our Wedding Venue



We plan every detail of our wedding, but fail to add a day of event coordinator to our wedding checklist. This is probably due to the confusion about the title and importance of a day of event coordinator. What is a day of event coordinator and why do we need one at our wedding venue? A day of event coordinator is essential to the success of every wedding ceremony and reception, and should always make the wedding checklist.


We planned all the details from the picturesque wedding venue to the flowers along our aisle. We planned the music, catering, colors, theme and decor to perfection. We planned every unforgettable moment, but if we fail to properly plan for management and coordination of the actual event, our special day at our wedding venue might unfold in an unforgettable way that we never imagined.


Coordinator vs. Planner at your Wedding Venue

A day of event coordinator is different from a wedding planner. A day of event coordinator attends the wedding rehearsal, and mock table settings at your wedding venue to review and discuss the timeline of events. They arrive early at the wedding venue to organize and coordinate the arrival of guests, the wedding party, groom and bride. They manage the seating, cake cutting and toasting events, and ensure that everything occurs according to a strict timeline. A day of event coordinator organizes and oversees all the details of your wedding and reception to make sure everything unfolds the way you envisioned it.


Duties at the Wedding Venue

The day of event coordinator is essential to coordinating the movement of the wedding party and guests within the wedding venue. All aspects of the ceremony and reception are managed and organized by the day of event coordinator to ensure everyone is seated according to assignment, and everyone and everything are in place as planned. They guarantee that the wedding party makes an entrance in the appropriate order and at the appropriate time. Entrances, music and ceremonial events are all managed according to the timeline and plan.


A day of event coordinator manages seating at the reception, and ensures that the caterer and vendors are all in place and carrying out their functions according to schedule. Gifts are arranged, food services are managed, toasting and speeches are organized, and the first dance and music are coordinated.



Crystal Ballroom Ocala Wedding Venue

As part of every wedding package at Crystal Ballroom Ocala wedding venue, a dedicated design team incorporates every element of your theme into your celebration, and offers additional services and connections to make planning the perfect wedding an effortless journey. Beyond making the all-inclusive wedding venue, designs and services an affordable dream wedding, Crystal Ballroom offers additional day of event coordinator packages to make every wedding a happily ever after memory.


Work with in-house designers, planners, food managers, day of event coordinators, and connect with vendors to plan and coordinate every detail of your perfect moment. Crystal Ballroom Ocala wedding venue stages every element of your event from ceremony to reception.


Masterful design, elegant décor and unparalleled service create the Crystal Ballroom experience. Consult with our designers, and pick and plan your magical moment, from the colors and fabrics to the flowers and centerpieces. And choose our day of event coordinator service for a successful wedding and reception at our elegant Crystal Ballroom wedding venue. Be our guest and schedule a complimentary VIP tour at this unique wedding venue today!

We invite you to discover the
Crystal Ballroom difference found in the unparalleled elegance and uniqueness written into the design of each of our venues. The themes are as limitless as your imagination.